Accounting Clerk

Accounting Clerk

Full-time Butler Heating & A/C employees are eligible for the following perks and benefits:

• Free healthcare plan with vision and dental insurance add-on options
• Competitive Paid Time Off
• IRA with up to 3% company match

Job Purpose:

Secures workflow and revenue by verifying and completing payable and receivable transactions.

Duties:

• Contribute to the Accounts Receivable Department by assisting and completing the following tasks:
  • Provide customers with quotes for work to be completed upon approval. Work should be quoted on the same day as information provided and communicated to the proper contacts.
  • Prepares monthly customer statements.
  • Generates revenue by preparing invoices in a timely manner. (Within 48 hrs. of call completion.)
  • Inputting all estimates and invoices in required customer platforms.
  • Maintains periodic communication with all past due customers to collect payment.
  • Posts customer payments by recording cash, check, credit card, and electronic transactions daily.
  • Verifies validity of account discrepancies by investigating information.
  • Resolves valid deductions by adjusting invoices.
  • Resolves invalid deductions by communicating with customers and supervisors.
  • Provides supervisor with weekly reports on questionable invoices and monthly reports of outstanding accounts.
  • Remains informed on all customer accounting software/platforms.
• Contribute to the Accounts Payable Department by assisting and completing the following tasks:
  • Inputs all incoming company bills and verifies all vendor payables per order.
  • Processes all expense report transactions.
  • Verifies all payables per monthly statements.
  • Verifies and inputs all department credit card transactions.
• Maintains digital records and scans all incoming office payables and files in the appropriate location.
• Contributes to team effort by accomplishing related tasks and providing results as needed.

Skills/Qualifications:

• Strong Customer Service with adherence to Core Values/Job Ownership.
• Ability to work independently while maintaining team mentality.
• Ability to use positive language and clear communication.

Basic knowledge of Office Suite and Quickbooks. Ability to scan, fax, print, and maintain company files.